Purchasing Department
Purchasing/Contracting Authority
- Procurement authority is provided by the Board of Education (BOE) via Colorado Revised Statute §22-32-109
- Superintendent is responsible for overall Contracting and Procurement Program and delegates authority as needed. Must sign all contracts over $500,000.
- CFO and COO have delegated authority and must sign contracts between 25K and 500K.
- Contracts and Procurement Manager (C&P). Responsible for taking lead role in establishing the overall procurement policy, maintaining the Policies and Procedures Regulation, and in fostering good business relations with internal and external stakeholders. Delegated to sign contracts between 0 and $25,000.
- Purchasing Specialist. Delegated to purchase all technology and controlled assets for the District.
- Buyer. Certified by Finance and C&P Department and authorized to make purchases by Pcard or PO in accordance with certified warrant.
- All contracts must be forwarded to the C&P department for review prior to processing via Contract Signature Request Form.
Purchasing Thresholds
|
No Competition Supplies, Equipment, Commodities and Services (Up to this amount) |
$20,000 |
|
No Competition Construction |
$50,000 |
|
No Comp Professional Services |
$20,000 |
|
No Comp Consulting Agreements |
$20,000 |
|
3 Quotes (non-construction) |
$20,000 to $100,000 |
|
3 Quotes (construction) |
$50,000 to $150,000 |
|
Public Bid (non-construction) |
Over $100,000 |
|
Public Bid (Construction) |
Over $150,000 |
Exceptions: Professional Services (Architect, Engineers, Industrial Hygienists, Physicians, Lawyers, Accountants) may be purchased without competition when approved by the Superintendent. Training/PD from companies that we have an existing contract with, Instructional materials, sole source items, Cooperative purchases (items that have already been competitively bid by a cooperative group), piggyback purchases (contracts that were bid and awarded by other agencies).
Federal funding will have some different rules so consult the grant language, procurement office, or District grants manager before any purchases are made.
Obsolete and Surplus Equipment
If you have obsolete equipment or curriculum, please fill out the online asset disposition form.
The Contracts and Procurement office will attempt to find another use for it in the District. If no one in the District can use it, the CAP office will then attempt to sell in on auction or to a buyback company. If selling it is not an option, it may be donated or disposed of. The CAP office will not pick up this equipment/curriculum until a final disposition has been found. It is the owner’s responsibility to store it until this time–the District warehouse cannot be used for storage.
Purchasing Department
El Paso County School District 49
10850 E. Woodmen Road. Peyton, CO 80831
Jim Rohr
Contracts and Procurement Manager
Office Phone: 719-495-1166
Email: james.rohr@d49.org